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BY-LAWS

 

 

Organization:             Ocala National Forest Association

 

Date adopted:             7/25/2006

 

ARTICLE I – NAME

 

Name:  The name of this organization shall be the Ocala National Forest Association.

 

 

ARTICLE II – ADDRESS

 

The mailing address for the Ocala National forest Association shall be the home address of the current President of the club. 

 

 

 

 

ARTICLE III – RECORDS

 

The corporate records, including the incorporation document, tax status and minutes of membership and Board meetings shall be at the home or business address of the current secretary.

 

ARTICLE IV - PURPOSE

 

The purpose of this organization is as an active resource development partner for the Ocala National Forest. The Association is a 501-c-3 nonprofit corporation committed to the success of the Forest as it works to fulfill its mission. The Association compliments and adds to the skills and resources already available on the Forest by recruiting and involving new partners - individuals, companies, corporations, businesses and other governmental agencies and non-profits - and fostering citizen involvement and volunteerism in Forest planning, decision making and operations.

ARTICLE V- BOARD OF DIRECTORS

The Board of Directors (9) shall be appointed by the incorporator and shall serve until the annual meeting in November 2007, at which time all Board Members will stand for election.  Active members of the Association will vote.  Members will vote based on type of membership. 5 members of the Board will be individual members and 4 members will represent clubs, sponsors and corporation.

 

 

ARTICLE VI - MEMBERSHIP

 

Section 1 — Composition:

 

The membership shall consist of individuals, families and/or sponsors and/or business interests having an interest in off-highway vehicle recreation.  Membership in this organization shall be determined on a nondiscriminatory basis without regard to race, gender, color or national origin.

 

 

 

Section 2 – Number:

 

There shall be at least 5  people comprising the total organization membership for it to continue.

 

 

Section 3 — Term:

 

The term of membership shall be one year.

 

 

 

ARTICLE VI - OFFICERS

 

Section 1 – Composition

 

The officers of the organization shall be the president, vice-president, secretary, treasurer and chief trail ranger.

 

Section 2 – Term of Office

 

The officers shall be appointed by the Board of Directors, and shall serve at the pleasure of the Board.

 

 

 

Section 4 – Duties

 

A.     The president shall be the chief executive officer of the organization. He/she shall preside at all meetings of the organization, shall preside at the meetings of the Executive Board, shall sign all documents requiring an official signature, and shall perform all other duties incidental to the office.

 

B.     The vice president shall perform the duties of the president in the absence or incapacity of the president, shall automatically become president of the organization upon the resignation or death of the president, and in the event the vice-president becomes the president, a new vice-president shall be elected to fill the vacancy.

 

C.    The treasurer shall keep an accurate record of all monies allocated to the organization, shall supervise the disbursement of the funds subject to the direction and approval of the Executive Board, and shall serve as chair of any finance committee.

 

D.    The secretary shall keep an accurate record of the activities of the organization.  By direction of the Executive Board the secretary shall issue all notices of organization meetings, shall be responsible for the correspondence of the organization, shall prepare and keep a listing of all officers, committee chairs and members for the current and two previous years, and shall be responsible for the corporate records including the incorporation document, by-laws, and minutes.

 

E.     The Chief Trail Ranger shall be in charge of all trail rangers.

 

 

ARTICLE VII – EXECUTIVE BOARD

 

Section 1 - Composition

 

The Executive Board shall be composed of the elected officers and 4 members of the Board of Directors

 

Section 2 - Duties

 

The duties of the Executive Board shall be:

 

  1. To perform the essential organization activities that must be acted upon between meetings of the membership;

 

  1. To formulate and recommend programs and activities to the members of the organization for their consideration and approval;

 

  1. To identify and help formulate committees necessary to further the purposes and functions of the organization; and

 

  1. To carry on such other business as may be delegated to it by the organization membership.
 
Section 3 - Meetings

 

The Executive Board shall meet in sufficient time prior to regular meetings to formulate the agenda and have it printed for the meetings and on other occasions as called by the chair.

 

 

 

Section 4 – Quorum

 

A simple majority (51%) of the elected Executive Board members must be present to constitute a quorum for the transacting of business.

 

 

ARTICLE VIII – FISCAL YEAR

 

The fiscal year of the organization shall be from January 1 to December 31, inclusive.

 

 

ARTICLE IX – MEETINGS OF THE MEMBERSHIP

 

A.     An annual meeting of the membership shall be held on the First Monday of November at 7:00 P.M. of each year.  Whenever such day shall fall on a legal holiday, the meeting shall be held on the next succeeding business day at the same hour.

 

 

B.     Monthly meetings of the organization shall be held at 7:00 on the First Monday of each month  except the month in which the annual meeting falls.

 

C.    The regular meetings of the membership shall be to conduct the business of the organization as outlined under Article II.  More specifically, the regular meetings shall be for the following:

 

1)     To approve, reject, amend or refer back to the committees for further study reports from special or standing committees.

 

2)     To introduce new ideas with requests for the president to appoint committees to make further studies and report back their recommendations to the organization.

 

3)     To evaluate reports of completed activities, projects or programs and make suggestions for improvement.

4)     To provide members with information concerning programs helpful to them in their efforts to address OHV recreation needs.

 

D.    Written notice shall be sent to all members of the organization at least one week in advance of all meetings, with the exception of meetings regarding amendment to by-laws, giving the date, time and place of the meeting.

 

E.      Written notice shall be sent to all members of the organization at least 10 days in advance of any meeting to amend the By-laws.

 

F.     Special meetings of the membership may be called by the president, the Executive Board or upon request of any five members of the organization.

 

G.    5  members, with dues paid in full, present at a regular or special meeting shall constitute a quorum for the transaction of business.

 

 

H.     Each member, with dues paid in full, shall be entitled to one vote.

 

 

ARTICLE X - COMMITTEES

 

The president shall appoint committees deemed necessary by the Executive Board. 

 

  1. The members of all standing committees shall serve for a period of one year, such period to be concurrent with the fiscal year of the organization.

 

  1.  Ad hoc committee members shall serve in accordance with the charge to that committee.

 

  1. The members of all standing and ad hoc committees shall select their own committee chairs.

 

ARTICLE XI – CONFLICT OF INTEREST

 

Any conflict of interest will be resolved by a vote of the Board of Directors.